Vacancy for Office Manager at HT-Limited

HT-LIMITED - Our client is one of the fastest growing company with a clear growth strategy, and we are hiring for highly qualified professional with good dedication to fill the position of Female Office Manager.

Position: Office Manager
Experience: 3 year(s)
Responsibilities:

• Maintain office services and office records
• Ensure effective day to day running of the office
• Handle all third party inquiries and manage internal staff relations
• Receive and transmitting as appropriate, accurate record of all messages and correspondence from third parties to the company.
• Efficient use of the computer to prepare, control and manage correspondence, reports and documents.
• Arrange and co-ordinate meetings, trainings etc.., taking minutes and keeping notes.
• Maintain and monitor the use of office equipment
• Design, implement and maintain filing systems
• Establish and maintain procedures for record keeping
• Organize and store documents and computer based information.
• Protect organization’s value by ensuring confidentiality of official files and data
• Maintain Organizational Efficiency
• Oversee junior office staff and prepare operational reports and schedules to ensure efficiency
• Monitor and manage all staff attendance & staff data. Handle personnel issues relating to staff conflicts, absenteeism, welfare, etc.
• Assist to define office policies and procedures and ensure adherence
• Interface and negotiating with key suppliers/contractors.
• Anticipate, maintain and replenish office and outlets supplies.
• Maintaining the condition of the office and outlets and arrange repairs as necessary.
• Arranging regular servicing and maintenance of all electrical equipment including generators and computers in office and all outlets and ensuring adequate supply of all fuels, oils, etc
• Maintain a safe and secure working environment
• Ensure efficient resolution and timely settlement of all utility bills and local levies.
• Prepare and submit weekly and monthly administrative reports
• Briefing the General Manager or MD/CEO on a daily basis

Requirements:

• Must be a Female
• Minimum of 3 years experience in Office Management would be added advantage.
• Minimum of HND/B.Sc in any relevant course of study.
• Applicants should know how to use Microsoft office, Microsoft excel etc
• Must be well organized, neat, hard working

APPLY HERE

Application Deadline: 12th March, 2014.