INTERNS (URGENT)

JOB DESCRIPTION


Job Title: Interns

Reports to: Programmes Officer

Location: Ikoyi, Lagos, Nigeria (Candidates living far from Ikoyi need not apply)

Stipend: Excellent

Period: Six – Twelve months

Summary of Position:

The Programmes intern will be responsible for helping with programme coordination, distribution of materials, event planning, database maintenance, internet searches, office needs and general office and field projects.

Duties:

1. Assist with development of programmes and projects including the our Annual Conference
a. Be involved in the plan and development of programmes, events, and meetings (internal & external) that support our objectives.
b. Perform tasks assigned for conducting research.
c. Conduct research on activities and issues using the internet, library and other information sources.
d. Write and edit articles, materials, press releases, concept notes for publication in newsletters and online bulletins.
e. Assist with publication and distribution of newsletters and online bulletins.
f. Scan materials and collate information for updating the organisation’s websites.
g. Updating the resource library by indexing and filing all publications received, and circulating the publications received.
h. Assist with the coordination and development of donors, partners and contacts list and databases and update the information regularly.
i. Actively participate in all staff operational/programme meeting.

2. Perform administrative duties as assigned by Programmes Officer and Finance/Administrative Officer
a. Manage the office filing system.
b. Attend to visitors and coordinate appointments and schedules.
c. Manage the communication network by answering telephones and sorting.
d. Ensure circulation and file all materials received via post and fax.
e. Preparing letters and other documents e.g. minutes and reports.
f. Download, save electronically, print, ensure circulation and file all materials received via e-mail.
g. Update our Database with respect to mailing list.
h. Maintain register of suppliers and service providers. Book appointments where necessary for sorting office facilities.
i. Work within and support our policies and procedures.
j. Perform any other duties that may be requested.


Benefits:

• This program will build the intern’s capacity in the following areas:

- Proposal and report writing;
- Office Management and leadership skills;
- Program and Project administration;

Interns will also be exposed to research on women in management and business with regional implications as well as the basics of Corporate Governance.

Person Specification(Fresh graduates only)

• Essential:
1. Bachelor’s Degree;
2. Excellent oral and written communication skills;
3. Excellent interpersonal skills and team working skills;
4. Excellent organizational skills and the ability to classify and manage information from different sources;
5. Proficiency in the latest Microsoft office applications and internet tools;
6. Honesty and open-mindedness;
7. Willingness to work with good work ethic;
8. Willingness to travel on assignments;
9. Willingness to help with a variety of programs and tasks;
10. Willingness to learn new things and use innovative procedures.

• Desirable:
1. Self-motivating and ability to use initiative where necessary;
2. Good editorial skills;
3. Interest in Women and development issues;

Interested candidates should send in their applications with a detailed resume and a one-page write-up on why/how this program will be beneficial to their course of study and what added value it will bring to them. Please state the dates of your internship in your applications noting that the minimum shall be 6 months.

All applications should be sent to [email protected] on or before 27th February 2009 as successful candidates must resume March 2, 2009.