UNFPA

INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT

The United Nations Population Fund (UNFPA), the leading UN organization in Reproductive
Health and Population and Development is recruiting personnel for the following position in its Country Office in Abuja, Nigeria.

POST TITLE: PROGRAMME ASSOCIATE
TYPE OF CONTRACT: Fixed Term Appointment (FTA)
POST LEVEL: ICS 07
DUTY POST: Abuja
Type of Contract: Fixed Term (For an initial 12 months, renewable upon satisfactory performance)
Under the supervision of the Representative, the l Programme Associate will support the design, planning and management of UNFPA’s country programme by providing and managing data inputs, providing logistical support, monitoring project implementation and following up on recommendations.
The Programme Associate will apply established systems and procedures and assists in the creation of substantive knowledge by compiling, synthesizing and analyzing information relevant to population and development, reproductive health and gender issues. He/she is expected to be instrumental in facilitating programme/project implementation using and developing appropriate mechanisms and systems and ensuring compliance with established procedures.
The l Programme Associate is expected to maintain collaborative relationships with all programme and project staff as well as government counterparts.

The Programme Associate will:
Evaluate project and programme activities, establishing and implementing mechanisms to systematically assess the achievement of results.
Participate in review meetings and evaluation missions and prepare regular inputs to status and progress reports. Analyze basic factors affecting the achievement of results, recommends corrective actions and follow up on recommendations.
Ensure the link between the Zonal offices and the Representative’s office.
Provide logistical and technical support to the programme implementation at Zonal
office level, by reviewing quarterly project workplans and proposing corrective actions, as necessary and summarize all reports from the Zonal offices for the
Representative and Programme Staff. Follow up and report on recommendations made to the Zonal offices.
Facilitate programme financial management by reviewing and participating in the processing of government requests for advances and direct payments.
Coordinate and prepare annual travel plan and field monitoring visits of the Representative, Deputy Representative and Unit Heads.
Contribute to the creation and sharing of knowledge by synthesizing and documenting findings and lessons learned, success stories and best practices, strategies and approaches of the Field Office.
Draft relevant materials for dissemination.
Support the advocacy and resource mobilization strategy of the Field Office by compiling and synthesizing relevant background materials for use in discussions and public events.
Establish and maintain network of donor and public information contacts and provide assistance in organizing public information events.
Prepare all substantive meetings between the Representative and donors
(Summarize projects, take notes and follow up on recommendations).
In collaboration with Representative’s Personal Assistant organize programme
meetings and make reports and follow up actions taken on recommendations to the Representative.
In consultation with the Deputy Representative, and Unit Heads follow up on FACE and ensure that FACE Forms are received timely from the Zonal offices.
In collaboration with the Deputy Representative and Unit Heads ensure that Country
Annual Reports (COAR) is done timely.
In collaboration with the Deputy Representative, ensure that Office Management
Plan (OMP) is followed up and Quarterly Report prepared and recommendations act upon.
Perform any other duties that may be assigned from time to time.

FUNCTIONAL COMPETENCIES
Results-based programmes development and management
Innovation and marketing of new approaches
Leveraging the resources of national governments and partners/Building strategic alliances and partners
Advocacy/Advancing a policy oriented agenda

RESOURCE MOBILIZATION:
Corporate Competencies:
Knowledge sharing/Continuous learning
Integrity/Commitment to mandate
Valuing diversity
Working in teams
Communicating information and ideas
Conflict and self management
Empowerment/Developing people/Performance management
Analytical and strategic thinking:
Results orientation/Commitment to excellence:
Appropriate and transparent decision making:

QUALIFICATION AND EXPERIENCE:
The ideal candidate should
Be a Nigerian national (Male or Female).
Possess University degree in health, population, demography, and/or other related social science field.
Possess a minimum of 8 years of related work experience preferably in a national or international organization
Have an excellent organizational and time management skills
Have the ability to perform well under pressure and flexibility in handling unexpected work assignments as and when necessary
Possess good writing and communication skills.
Have good working knowledge of MS Office applications

METHOD OF APPLICATION
All applications should include functional e-mail addresses and mobile phone numbers, letter of application and detailed curriculum vitae (CV), attached as one file in MS WORD format only. Applications should be addressed to The UNFPA Resident Representative, Abuja and forwarded
to e-mail addresses - [email protected] latest by 09 March, 2011 and clearly marked
“Programme Associate - ICS 07”

Please note that UNFPA will respond only to those applicants in whom it has a further interest. Kindly also note that ONLY applications sent by e-mail will be accepted.

Qualified women are encouraged to apply.
*UNFPA reserves the right to appoint at the indicated or lower level and prior to the closing date.

UNFPA – Because everyone counts
Kindly Note That Only Applications Sent By E-Mail Will Be Accepted.



The United Nations Population Fund (UNFPA), the leading UN organization in Reproductive Health and Population and Development, is recruiting personnel for the following position in Abuja:

PERSONAL ASSISTANT TO THE RESIDENT REPRESENTATIVE
TYPE OF CONTRACT: FIXED TERM APPOINTMENT (FTA)

POST LEVEL: ICS 06
DUTY POST: ABUJA
DURATION: One (1) Year (renewable but subject to satisfactory performance)

DUTIES AND RESPONSIBILITIES
Under the guidance of the UNFPA Resident Representative, the Personal Assistant ensures the effective functioning of the Representative office. S/he works closely with Programme,
Administrative and Finance staff, performing administrative duties, managing confidential files and coordinating briefing materials and arranging the agenda of the Representative.

The Personnel Assistant to the Resident Representative will:
• Arranges appointments and maintains the RR’s Agenda, receives high ranking visitors, places and screens telephone calls and answers queries with discretion.
• Receives screens and route correspondence, attaches necessary background information and maintains a follow-up system with Units as requested.
• Assists in the dissemination of information, acting as contact point with other Agencies.
• Drafts routine correspondence some of a highly confidential nature, on a variety of subjects, ensuring that spelling, punctuation and format are correct for signature of the Resident Representative.
• Arranges meetings with high-ranking officials and organizes the logistics of official receptions given by the Head of Office.
• Maintains a database of addresses, phone and fax numbers of Government Officials, NGOs and the Diplomatic Corps.
• Prepares briefing materials for use at meetings and official missions or special trips.
• Receives screens and routes correspondences, attaches necessary background information and maintain follow-up.
• Coordinates travel arrangements, liaises with the Travel and Finance Units.
• Proof reads and clears correspondence for conformity with established procedures and accuracy of statements before being signed by the Representative.
• Prepare travel/Semi Travel plans for the Representative and the CO. and forward to ARO
• Close and send diplomatic pouch
• Prepare note verbales/letter announcing the Representative’s mission outside and return to the duty station to UN Agencies, Diplomatic offices and Embassies
• Organize weekly SMT meetings and other meetings for the Representative
• Participate in Meetings as directed by the Representative
• Prepare Rep's daily itinerary and collate CO and zonal offices weekly planner
• Disseminate circulars and information flow to the POs and the zonal offices as and when necessary
• Prepare monthly calendar to RC's office indicating availability of Rep. in duty station for RC ai.
• Raise requisitions for the CO as and when necessary
• Act liaison role between the units in the office and the zonal offices
• Perform any other task that may be assigned by the Rep from time to time.

IV. Impact of Results
- Support the achievement of key results to assure overall efficiency and effectiveness of the office of the Representative in the following areas:
- Programme Management
- Operational Management and
- Management of the office of the Representative

V. Competencies
- Functional competencies
- Business Acumen
- Implementing management systems
- Innovation and marketing of new approaches
- Client orientation
- Organizational awareness
- Job knowledge/technical expertise

- Corporate Competencies
- Integrity/Commitment to mandate
- Knowledge sharing/Continuous learning
- Valuing diversity
- Working in teams
- Conflict and self management
- Empowerment/Developing people/Performance management
- Analytical and strategic thinking
- Results orientation/Commitment to excellence
- Appropriate and transparent decision making

QUALIFICATION AND EXPERIENCE
The ideal candidate should
• Be a Nigerian national (Male or Female).
• Possess University degree or Higher National Diploma in Secretarial Administration or in other related field preferred.
- Possess a minimum of 6 - 8 years or more of related work experience preferably in public or private sector organization
- Have an excellent organizational and time management skills
- Have the ability to establish and maintain harmonious relationships with colleagues and other bilateral partners
- Have the ability to perform well under pressure and flexibility in handling unexpected work assignments as and when necessary
- Be excellence minded and have the ability to work in team
- Possess good writing and communication skills.
- Have good working knowledge of MS Office applications.

METHOD OF APPLICATION
All applications should include functional e-mail addresses and mobile phone numbers, letter of application and detailed curriculum vitae (CV), attached as one file in MS WORD format only.
Applications should be addressed to The UNFPA Resident Representative, Abuja and forwarded to e-mail addresses - [email protected] latest by 09 March 2011 and clearly marked “Personal Assistant to the Rep - ICS 06”.

Please note that UNFPA will respond only to those applicants in whom it has a further interest.

Kindly also note that ONLY applications sent by e-mail will be accepted. Qualified women are encouraged to apply.

*UNFPA reserves the right to appoint at the indicated or lower level and prior to the closing date.

UNFPA – Because everyone counts
Kindly Note That Only Application Sent To The Designated E-Mail Will Be Accepted