Personal assistant

A Non Governmental organization located in Lagos seeks the services of a personal assistant to the Chairperson of the Board.

Duties and Responsibilities

• Maintaining and organizing diaries and planning and scheduling proper appointments and meetings.
• Dealing with incoming calls, post, email, and faxes, and taking minutes and dictation in meetings.
• Creating spreadsheets, composing correspondence, managing databases.
• Creating presentations, documents, reports, and using digital graphics and desktop publishing software.
• Screening telephone calls, and handling requests, and enquiries, when appropriate.
• Organizing meetings, attending them and ensuring that the manager is well geared up for meetings.
• Conducting research and disseminating information through telephone, websites, mail services, and e-mail.
• Maintaining and devising office systems, including filing, data/project management etc.
• Liaising with suppliers, clients, and other staff.
• Research, price, and raise request for purchase of approved office furniture and supplies.
• Conducting research on internet, operating, and troubleshooting new office technologies.
• Arranging travel and accommodation and occasionally, traveling with the CEO to take notes or dictation at meetings or to provide general assistance during presentations
• Taking on some of the managers responsibilities and working more closely with management

Skills and Specifications

• Proficient in MS Office Suite, typewriting
• Excellent interpersonal and customer service skills.
• Take notes at meetings in audio format and transcribe with good typing speed
• Organizational skills or management ability.
• Initiative and ability to operate independently.
• High ethical standard and knowledge management

Email resume or CV with the email subject format “First name Surname – PA TO MD”, along with a short application letter stating why you should be considered for this position, to [email protected]. Your application must be received by February 23, 2012. Only shortlisted candidates will be contacted as the position is to be filled immediately.