Personal Assistant

A Non Governmental organization seeks the services of a Personal Assistant to the Chairperson of the Board.

Duties and Responsibilities

• Maintaining and organizing diaries and planning and scheduling proper appointments and meetings.
• Dealing with incoming calls, post, email, and faxes, and taking minutes and dictation in meetings.
• Creating spreadsheets, composing correspondence, managing databases.
• Creating presentations, documents, reports, and using digital graphics and desktop publishing software.
• Screening telephone calls, and handling requests, and enquiries, when appropriate.
• Organizing meetings, attending them and ensuring that the manager is well geared up for meetings.
• Conducting research and disseminating information through telephone, websites, mail services, and e-mail.
• Maintaining and devising office systems, including filing, data/project management etc.
• Liaising with suppliers, clients, and other staff.
• Research, price, and raise request for purchase of approved office furniture and supplies.
• Conducting research on internet, operating, and troubleshooting new office technologies.
• Arranging travel and accommodation and occasionally, traveling with the CEO to take notes or dictation at meetings or to provide general assistance during presentations
• Taking on some of the managers responsibilities and working more closely with management

Skills and Specifications

• Proficient in MS Office Suite, typewriting
• Excellent interpersonal and customer service skills.
• Take notes at meetings in audio format and transcribe with good typing speed
• Organizational skills or management ability.
• Initiative and ability to operate independently.
• High ethical standard and knowledge management


Email resume or CV with the email subject format “First name Surname – PA TO MD”, along with a short application letter stating why you should be considered for this position, to (Send CV using the apply link) Your application must be received by February 17, 2012. Only shortlisted candidates will be contacted as the position is to be filled immediately.