Halogen Security: Personal Assistant to MD

Halogen Security Company Limited, a leading Security Company in Nigeria and West Africa is recruiting for a Personal Assistant to MD/CEO

PA TO MD/CEO

Job Objective

The personal Assistant will be responsible to manage and provide all necessary support for the MD/ CEO office to ensure the company’s objectives are met.

Function Description: Administrative / Secretarial / Business Analyst

Key Responsibilities

* Prepare the MD’s presentation for both internal and external meetings
* Manage the MD’s calendar and time
* Coordinates and ensure proper logistics for MD’s trips
* Ensure clear itinerary is put in place to manage the MD’s time during trips
* Receives and attend to the MD’s calls, mails and other enquiry
* Ensures proper filing and cataloguing of all correspondents from and into the MD’s office
* Must be able to respond to some official letters in the MD’s absence
* Will be responsible to research on relevant issues and topics for the MD
* Must be able to present data logically using graphs / charts etc
* Receives and entertain all visitors to MD’s office professionally and as may be appropriate
* Ensure the MD’s office is clean, safe and conducive at all times
* Manage all clients contact and information
* Build a good rapport with the company’s clients
* Prepare annual budget for the MD’s office

Competencies Required

* Must possess strong business communication skills
* Must possess strong planning and organisational skill
* Must possess the ability to remain calm under pressure (and meet deadlines)
* Possess Strong Interpersonal skills and customer service skills
* Must be very professional in approach
* Must be very confident and firm

Experience and Qualification

* Good first degree in any social science or humanitarian discipline.
* Must be between 27- 37 years old
* The candidate should have minimum 5 years experience in a well structured Company
* Excellent IT skills including Microsoft office (Word , Excel, PowerPoint and Microsoft project)
* Familiarity with management Information System will be an added advantage

If you are interested and qualified for any of the positions, please send your CV to [email protected] on or before Monday 25th October, 2010.

Only shortlisted candidates will be contacted