Facility Manager at a Brands Communications Firm

Our client is a brand communications firm located in the mainland axis of Lagos, Nigeria. It currently seeks to recruit an experienced, driven, result oriented and committed individual for the role of a FACILITY MANAGER.


JOB CODE
F31611/J030314



JOB TITLE

FACILITY MANAGER

POSITION OBJECTIVE

Responsible for planning, directing, and overseeing building operations and services. Analyzes utility bills and energy output, allocates office space to departments, purchases equipment, and maintains appearance of building and all company assets.

REPORTING TO

The COO

EXTERNAL RELATIONSHIPS

Vendors, Contractors, Government Agencies.

INTERNAL RELATIONSHIPS

Line Heads, Administrative heads and the Finance Team.

JOB TYPE:

Full time; Permanent.

LOCATION

Lagos; Nigeria

PRIMARY RESPONSIBILITIES
· Budgetary preparation and control of expenditure to ensure cost saving.
· Soft service management including- waste collection, security catering, cleaning etc.
· Take pictures of employees and visitors for employee IDs and visitor badges.
· Ensure all company assets are duly insured as required.
· Maintenance of all company vehicle and management of all company drivers.
· Inspect structure of building and determine if repairs are needed.
· Oversee printing and reproduction services.
· Installation and management of the organization’s telecommunications systems.
· Allocation of office space, parking space and staff cabinets.
· Supervision of renovations and additions.
· Oversee groundskeeping in the organization.
· Transportation, disposal of, or relocation of office equipment and furniture.
· Supervision of custodial staff.
· Evaluation and adjustment of energy expenditures.
· Installation of greener appliances and fixtures to reduce energy consumption
· Organize meeting and lounge spaces.
· Ensuring tenant fit-outs are carried out to specification
· Ensure beverage and refreshment stands are adequately stocked and maintained.
· Maintain vendor relationships.
· Perform facility plant equipment obsolescent planning, budgeting and replacement.
· Perform environmental hazard management/planning and remediation.
· Ensure roofs and elevators have updated inspections.
· Implement programs and provide leadership.
· Ensure health and safety requirements are met and adhered to.


PERSON SPECIFICATION

The skills, knowledge and experience required from the ideal candidate include:


® Building maintenance skills and knowledge of protocols.
® Health & safety awareness and training.
® Knowledge of building management services.
® Knowledge of procurement and contract management and compliance.
® Knowledge of budget management.
® Ability to supervise, develop colleagues and delegate effectively.
® Knowledge of the importance of confidentiality.
® Ability to relate successfully with customers both internal and external.
® Flexible attitude to work.
® Good problem solving skills.
® Strong communication skills in all forms including written, oral, email, telephone, and presentation.
® Excellent organizational and time management (ability to work on more than one task at a time).
® A positive attitude to dealing with people.
® Energetic, ambitious and committed to making a difference with a positive ‘can do’ outlook
® Ability to lead and work as part of a team
® Adaptable and resilient.




REQUIRED QUALIFICATION

® 3+ years experience in Facility Management
® Bachelor’s degree or its equivalent in related field or evidence of relevant training appropriate for the role.

HOW TO APPLY
Interested candidates are to send their CV with a cover letter to [email protected] on or before Friday March 14, 2014. Please quote the job code as the title of the mail. Only shortlisted candidates will be contacted.