Confidential Secretary/Personal Assistant to the Managing Director

POSITION:
Confidential Secretary/Personal Assistant to the Managing Director

Primary Responsibilities include, but are not limited to:
 Manage and maintain the MD’s diary and email account.
 Filter emails, highlight urgent correspondence and print attachments.
 Ensure busy diary commitments, papers, and travel arrangements are managed effectively.
 Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
 Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member.
 Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
 Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
 Manage the process of calling for briefing on behalf of the MD from start to finish ensuring that he is fully prepared for all engagements.
 Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
 Prepare correspondence on behalf of the MD, including the drafting of general replies.
 Minute general meetings as required and complete research on behalf of the MD.
 Keep and retrieve files.
 Ensure guests meeting with the MD are well taken care of.
 Provide a service that is in line with the MD’s work habits and preferences.
 Perform any other reasonable duties assigned by the MD.

REQUIREMENTS AND QUALIFICATION:
Must have a minimum qualification – OND
Must be reliable, energetic with enthusiasm and a positive attitude
Good communication skills in English
Must be able to train others

Available to work varied hours, weekends and holidays inclusive
Must be able to stay late in case of irregular operations.

Must reside in Lagos/Abuja
Must have customer service knowledge

Please send your resume and certificate to [email protected]
Application closes 22/06/2012. Only shortlisted candidates would be contacted