Admin Assistant Vacancy

Basic Function:




Maintain the day-to-day administrative services in order to support day-to-day operations and efficient running of the organization in line with overall Company business strategy. Handles information requests, performs some clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. Provide personal administrative support and assistance to executive staff.




Work Performed






 Prepare and edit correspondence, communications, presentations, proposals, bid documents and other documents.
 Set up and maintain filing systems, file and retrieve documents and reference materials
 Conduct research, assemble and analyse data to prepare reports and documents
 Manage and maintain executives schedules, appointment and travel arrangements
 Arrange and co-ordinate meetings and events
 Record, transcribe and distribute minutes of meetings
 Open, sort, and distribute incoming correspondence, including faxes and email
 Answer and manage incoming calls
 Receive and interact with incoming visitors
 Interact with external clients.
 Supervise and train lower level staff
 Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
 File and retrieve corporate documents, records, and reports
 Prepare responses to correspondence containing routine inquiries
 Greet visitors and determine whether they should be given access to specific individuals
 Arrange and confirm appointments.
 To coordinate daily receptionist.
 Handle secretarial work: answer telephones and transfer or take messages; manage the in/out faxing, emails and letters, maintains office records, filing and reference, etc.
 Performs other related duties as assigned.






Qualifications/Requirements:




 Must have at least a Basic 4 year degree - B.A. / B.S./H.N.D. in Business Administration, English, Statistics, Mathematics or other quantitative fields.
 1 -2 years working knowledge of standard office administrative practices and procedures
 Standard software packages: MS Office (Excel, Word, Access, PowerPoint)
 Knowledge and experience of relevant software applications – spreadsheets, word processing, and database management, MS Office Suite (Excel, Word, Access, Power Point)
 Operating Systems: Windows
 Excellent communication skills; able to translate date into simple business presentations
 Knowledge of administrative and clerical procedures.
 Proficient in spelling, punctuation, grammar and other English language skills
 Able to handle multiple priorities
 Proven experience in information and communication management.
 Verbal and written communication skills
 Attention to detail
 Must have good interpersonal skills
 Stress and Time management skills
 Confidentiality
 Customer-service orientation
 Initiative
 Reliability.
 Able to handle sensitive and confidential information
 Organizational and planning skills
 Communication skills
 Information gathering and information monitoring skills
 Problem analysis and problem solving skills
 Judgment and decision-making ability
 Initiative
 attention to detail and accuracy
 flexibility








Qualified and interested candidates should send their resumes to [email protected] , using the job title as the subject of the mail.