Topic: UNDP Nigeria Job: Vacancy for Administrative / Programme Clerk

UNDP Nigeria Job: Vacancy for Administrative / Programme Clerk, Abuja

Location : Abuja, NIGERIA

Additional Category: Management

Type of Contract: FTA Local

Languages Required : English

Starting Date : (date when the selected candidate is expected to start)11-May-2010

Duration of Initial Contract :1 year

Expected Duration of Assignment :1 year with possibility of yearly renewal

Duties and Responsibilities
Type materials and draft correspondence in conformity with UNAIDS templates and formats. Open, record and redirect mails and correspondences.
Inform and remind responsible staff to follow-up dates and deadlines for response and action.
Prepare daily and weekly agendas (appointments, meetings, events etc) for the UNAIDS office and for the UN Joint Team on AIDS.
Arrange travel for all UNAIDS staff, including travel and security request, liaising with the airline and making bookings, hotel reservations, arrangements for drivers and visas if necessary and follow-up after the travel (travel claim in conformity with UNAIDS procedures).
Provide secretarial and logistical support to UNAIDS supported meetings.
Maintain the working filing system for the office on regular basis. Manage and update UNAIDS contact directory.
Receive, asses and refer telephone and personal enquires to the appropriate staff for reply. Make appointments for the professional staff of the office, receive visitors.
Coordinate Drivers in scheduling pick and drop off of UNAIDS staff for meetings and travel.
Keep inventory of office consumables.
Place quarter requisition as directed to UNAIDS HQ for IEC materials.
Ensure that received IEC materials are disseminated to UN Agencies, Government partners, CSO, and other development partners.
Organize telephone conferences and videoconferences as required. Assist admin / finance as required.
Assist admin / finance as required
Competencies
Corporate Competencies:

Demonstrates commitment to UNAIDS mission, vision and values
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies

Knowledge Management and Learning

Shares knowledge and experience
Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness

Ability to perform a variety of repetitive and routine tasks and duties related to arrangement of meetings, office and vehicle maintenance and general administration work.
Ability to review data, identify and adjust discrepancies
Ability to produce accurate and well documented records conforming to the required standard
Ability to handle a large volume of work possibly under time constraints
Good knowledge of administrative rules and regulations
Strong IT skills
Leadership and Self-Management

Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure
Required Skills and Experience
Education:

Secondary education.
First level degree would be desirable but not a requirement
Experience:

2 to 3 years of relevant administrative experience. Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems.
Language Requirements:

Fluency in written and spoken english is essential.
Click Here to Apply Now

http://jobs.undp.org/cj_apply.cfm?job_id=15464

Deadline: 30 March 2010

Originally Posted by feprik

@ Tigerpaws:Apology tendered please. It was a friend who opened my system, regared the posting as a spam & replied such. Not the Feprik in the making. Thanks for ur effort guy.

It was nothing! Dont bother

Its okay. Be good