Sence World Recruiting Admin Assistants!

SENCE is a business Consultancy
firm focused on small/medium
businesses. Our goal is to provide
our clients with the support
they need to grow their
businesses by providing them
with value -added and
convenient services in a friendly
atmosphere. Senceworld is
recruiting Administrative
Assistant
Basic Function:
Maintain the day-to-day
administrative services in order
to support day-to-day
operations and efficient running
of the organization in line with
overall Company business
strategy. Handles information
requests, performs some clerical
functions such as preparing
correspondence, receiving
visitors, arranging conference
calls, and scheduling meetings.
May also train and supervise
lower-level clerical staff. Provide
personal administrative support
and assistance to executive
staff.
Work Performed
 Prepare and edit
correspondence, communications,
presentations, proposals, bid
documents and other documents.
 Set up and maintain filing
systems, file and retrieve
documents and reference
materials
 Conduct research, assemble and
analyse data to prepare reports
and documents
 Manage and maintain executives
schedules, appointment and
travel arrangements
 Arrange and co-ordinate
meetings and events
 Record, transcribe and
distribute minutes of meetings
 Open, sort, and distribute
incoming correspondence,
including faxes and email
 Answer and manage incoming
calls
 Receive and interact with
incoming visitors
 Interact with external clients.
 Supervise and train lower level
staff
 Read and analyze incoming
memos, submissions, and reports
to determine their significance
and plan their distribution
 File and retrieve corporate
documents, records, and reports
 Prepare responses to
correspondence containing
routine inquiries
 Greet visitors and determine
whether they should be given
access to specific individuals
 Arrange and confirm
appointments.
 To coordinate daily receptionist.
 Handle secretarial work: answer
telephones and transfer or take
messages; manage the in/out
faxing, emails and letters,
maintains office records, filing
and reference, etc.
 Performs other related duties
as assigned.
Qualifications Requirements:
 Must have at least a Basic 4
year degree – B.A. / B.S./H.N.D. in
Business Administration, English,
Statistics, Mathematics or other
quantitative fields.
 1 -2 years working knowledge
of standard office administrative
practices and procedures
 Standard software packages:
MS Office (Excel, Word, Access,
PowerPoint)
 Knowledge and experience of
relevant software applications
– spreadsheets, word
processing, and database
management, MS Office Suite
(Excel, Word, Access, Power
Point)
 Operating Systems: Windows
 Excellent communication skills;
able to translate date into
simple business presentations
 Knowledge of administrative and
clerical procedures.
 Proficient in spelling,
punctuation, grammar and other
English language skills
 Able to handle multiple priorities
 Proven experience in
information and communication
management.
 Verbal and written
communication skills
 Attention to detail
 Must have good interpersonal
skills
 Stress and Time management
skills
 Confidentiality
 Customer-service orientation
 Initiative
 Reliability.
 Able to handle sensitive and
confidential information
 Organizational and planning skills
 Communication skills
 Information gathering and
information monitoring skills
 Problem analysis and problem
solving skills
 Judgment and decision-making
ability
 Initiative
 attention to detail and accuracy
 flexibility
Qualified and interested
candidates should send their
resumes to [email protected] to apply using
the job title as a the subject of
the mail.