Seasoned Finance and Administrative Officer at Avocats Sans Frontires France

Brief Presentation of Avocats Sans Frontires France: Avocats Sans Fronti res France (ASF France) is an international non-governmental organization, created in 1998, for the promotion and protection of fundamental human rights. Its core mission is to defend, wherever it may be necessary, fundamental human rights by sustaining the development of the rule of law, access to justice, the fight against injustice and the right to a fair trial, through the defence work of independent and impartial lawyers. LWB was granted the status of UN observatory in 2004.

ASF France Mission in Nigeria:
Active in Nigeria for almost a decade, ASF France is currently implementing with its local partners, the National Human Rights Commission, the Nigerian Bar Association (NBA) and Access to Justice, a project on promoting international human rights standards on death penalty issues named SALI: Saving Lives. Within the context of this project, ASF France and its partners provide free legal assistance, conduct trainings, and organize awareness and sensitization activities. ASF France also works on the menace of torture and other justice related issues in Nigeria.

Job Title: Finance and Administrative Officer

Job Location: Abuja

Job description:
Under the supervision of the Head of Office of ASF France in Nigeria, the Finance and Admin Officer holds responsibility for the overall financial and administrative management (accounting and reporting) of the ASF France programme in Nigeria. The role will involve working closely with the Head of Office in Nigeria and the Finance Manager in ASF France Headquarters to ensure financial transparency.

Overall objectives and responsibilities
Manage a transparent and accurate financial accounting system in line with local laws and regulations.
Support the Head of Office in planning and budgeting for all financial aspects of the programme.
Accurate financial reporting to donors.

Financial Accounting

• Ensure that proper financial procedures and systems are operated and maintained throughout the organisation.
• Responsible for all local accounting of all programmes
• Set up, establish and monitor internal controls for all ASF France activities
• Maintain a cash forecasting system to ensure that adequate funds are available to meet the working requirements of the organisation
• Monitor on-going levels of expenditure on individual programmes against budget lines, and provide timely advice on likely favourable or adverse variance.
• Reconcile all bank accounts, petty cash and cash floats
• Ensure proper processing of payroll for ASF France Nigeria national staff and consultants.

Financial Reporting

• Ensure compliance with ASF France policies and guidelines and donor requirements.
• Ensure compliance with local regulations in respect of financial and other matters (e.g. Registration, pension, taxation and labour laws).
• Support the Head of Office in providing donors with all necessary financial and other information when requested.
• Prepare budgets, amendments and forecasts in collaboration with the Head of Office.
• Prepare donor financial reports in line with donor reporting requirements.

Administration

• Ensure all national staff understand the processes for financial activity within ASF France
• Stay abreast of ASF France registration and legal status requirements.
• Maintain good communication with ASF France Finance Manager at the Headquarters.
• Provide administrative support to human resource management e.g. drafting contract and managing leave schedules.
• Undertake procurement for the programme following ASF France guidelines
• Be flexible in supporting the organisation in any other task/duty that is necessary to the programme.

Person Specification

Essential

• Accounting or finance-related degree and/or fully qualified member of a recognized accounting professional association e.g ICAN, ACCA (relevant experience will be considered).
• Demonstrable understanding and experience of finance management within an NGO
• 3 years relevant work experience
• Experience of financial reporting to institutional bodies
• Familiarity with compliance systems (eg project donor requirements)
• Experience of providing Human Resource support to an organisation
• Strong communication skills, with excellent written and spoken English
• Confident and proficient in the use of MS office with advanced excel proficiency
• Ability to establish strong working relationships with colleagues from different functions and cultures
• Experience and ability to adopt a flexible approach to managing and prioritizing a high workload and multiple tasks
• Experience of proactively identifying and addressing issues.

Terms & Conditions

• This position is an initial 1-year contract with a 3 month probationary period
• Typical working hours are 8am 5pm Monday to Friday

APPLY HERE


Note

• Kindly indicate Application-Finance and Administration Officer in the subject of the email

Application Deadline: 27th September, 2013