PROJECT ADMINISTRATIVE ASSISTANT (2-Year Renewable Contract)

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IITA - PROJECT ADMINISTRATIVE ASSISTANT (2-Year Renewable Contract)
IITA is an international non-profit research-for-development (R4D) organization created in 1967, governed by a Board of Trustees, and supported primarily by the Consultative Group of International Agricultural Research (CGIAR). Our R4D is anchored on the development needs of sub-Saharan Africa. We develop agricultural solutions with our partners to tackle hunger and poverty by reducing producer and consumer risks, enhancing crop quality and productivity, and generating wealth from agriculture. We have more than 100 internationally recruited scientists from about 35 countries and 900 nationally recruited staff based in various stations across Africa.

The International Institute of Tropical Agriculture seeks suitable Nigerian Nationals for the following position at the Institute’s Headquarters, Ibadan.

Successful candidate will:

<li style="margin: 0in 0in 0pt; text-align: justify; mso-list: l0 level1 lfo1; tab-stops: list .5in;" class="MsoNormal">Assist Head, Contracts & Grants with day-to-day project administration;<li style="margin: 0in 0in 0pt; text-align: justify; mso-list: l0 level1 lfo1; tab-stops: list .5in;" class="MsoNormal">Maintain an electronic filing/archive system of project related documents;<li style="margin: 0in 0in 0pt; text-align: justify; mso-list: l0 level1 lfo1; tab-stops: list .5in;" class="MsoNormal">Assist with drafting, negotiating and finalizing Memoranda of Understanding (MoUs), Memoranda of Agreement (MoAs), contract agreements and sub-contract agreement complete with workplans and budgets, for both donors and partners;<li style="margin: 0in 0in 0pt; text-align: justify; mso-list: l0 level1 lfo1; tab-stops: list .5in;" class="MsoNormal">Assist with necessary drafting, negotiating and finalizing NCEs and amendments, complete with revised workplans and budgets, for both donors and partners;<li style="margin: 0in 0in 0pt; text-align: justify; mso-list: l0 level1 lfo1; tab-stops: list .5in;" class="MsoNormal">Monitor project close-out by checking closing out procedures and inform Finance Office and Project Administrator of these;<li style="margin: 0in 0in 0pt; text-align: justify; mso-list: l0 level1 lfo1; tab-stops: list .5in;" class="MsoNormal">Assist Partners with communication on their technical reporting requirement; Material Transfer Agreements and other IP-related issues;<li style="margin: 0in 0in 0pt; text-align: justify; mso-list: l0 level1 lfo1; tab-stops: list .5in;" class="MsoNormal">Retrieve information from both paper files and database to resolve queries;<li style="margin: 0in 0in 0pt; text-align: justify; mso-list: l0 level1 lfo1; tab-stops: list .5in;" class="MsoNormal">Ensure that the database is kept up to date with accurate data, reports sand other project documents, by forwarding relevant information and documents to the relevant staff in Contract & Grants Office (CGO).
Perform any other assigned duties by the Supervisor
QUALIFICATIONS AND EXPERIENCE
BSc/HND Business Administration. Postgraduate degree and Professional qualifications are added advantage. At least five (5) years post-qualification relevant working experience is required.
He/She will also be required to have very strong oral and written communication skills especially in English language and have excellent interpersonal skills. In addition, candidates must be highly computer literate using database software.

REMUNERATION:
We offer highly competitive salary with equally attractive fringe benefits and excellent working conditions in a pleasant campus environment.

METHOD OF APPLICATION:
Interested applicants should forward their applications which should address how the candidate’s background/experience relates to specific duties of the position applied for. Application must include detailed curriculum vitae, the names and addresses of three professional referees which must include either the Head of applicant’s current or previous organisation or applicant’s direct Supervisor/Superior Officer at work not later TWO WEEKS from the date of this publication i.e. Closing Date: 09/08/2011

Please complete our online application form using this link: http://www.iita.org/nrs-online-application only short listed candidates will be contacted.

IITA - PROJECT ADMINISTRATIVE ASSISTANT (2-Year Renewable Contract)

PROJECT ADMINISTRATIVE ASSISTANT (2-Year Renewable Contract) - IITA