Jobs in AIDS Prevention Initiative in Nigeria (APIN)

AIDS Prevention Initiative in Nigeria (APIN) is a non-governmental donor-funded organization dedicated to the prevention, treatment, care and support of diseases of public health importance in Nigeria, including HIV/AIDS, tuberculosis and malaria, among others. Since 2001 we have worked closely with key stakeholders to reduce the burden and mitigate the impact of those diseases through cutting edge, innovative & sustainable approaches.
We are seeking qualified and suitable candidates to assume the following position:


Front Desk Associate


Front Desk Associate
Location: Abuja
Reporting To: The Senior Admin Officer,
Job Description
The Front Desk Associate will receive and attend to visitors and enquiries as well as manage all official telephone calls, mails, fax and other correspondences. S/he will also have responsibility for providing back-office secretarial support on routine basis and preparatory to planned training programmes.


Job Tasks


Receive and attend to visitors and guests as well as manage enquiries by providing responses or routing them to relevant staff members
Manage official incoming and outgoing telephone calls, make calls for and route incoming calls to, relevant staff members
Despatch and receive mails through courier companies, keep record of outgoing and incoming mails, ensure their timely delivery and conduct preliminary review of bills submitted for courier services rendered
Disseminate official news/information to junior staff members without/unable to access their mail accounts
Maintain an effective and efficient filing system for program and administrative documents
Maintain contact details (telephone numbers and e-mail addresses) of staff members and site officials
Produce electronic copies of documents by scanning, as requested by staff members
Assist in the preparation for, and reporting on, training programmes, especially in the design and printing of certificates and tags for training participants


Minimum Qualifications and Experience


A first degree in the Social Sciences or the Humanities and a minimum of 1-2 years’ cognate experience, preferably in a non-governmental organization or development agency.
The ideal candidate should not be older than 24 years.
Technical and Behavioural Competencies


Good oral and written communication skills
Good interpersonal skill
Ability to use own initiative
Customer service experience
Courteousness and politeness
Confidence


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Note: Computer literacy/skills in usage of personal productivity tools (Microsoft Word, Excel, PowerPoint, Internet browsing, emailing etc.) is essential for the job position
Location: Abuja


Experience: 1 year(s)


Deadline: 2014-03-21