Topic: Job Vacancy In A Logistics Services Firm Via Stresert

Our client provides customers with world class supply chain/ freight / haulage/courier services. As a result of growth, there exists vacancy for the role of a Secretary with front office experience.

SECRETARY (Job Ref: SEC)

Job Summary:
The ideal candidate will carry out all forms of secretarial duties as well act as the first point of contact on behalf of the company.
Detailed Job Duties:

• Carries out all secretarial duties e.g typing, scheduling appointment, take minutes of meetings, act as first point of call to supervisors, keep diaries of supervisors to-do’s etc.
• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Directs visitors by maintaining employee and departmental directories; giving instructions.
• Maintains security by following procedures; monitoring logbook; issuing visitor badges.
• Maintains a professional work environment and administrative support.
• Maintains telecommunication system by following manufacturer’s instructions for house phone and console operation.
• Schedule and maintain appointments diary.
• Coordinate incoming and outgoing mails, packages, and deliveries.
• Supply information regarding the organization, products, services and policies to clients on enquiry.
• Deals with compliant tactfully, calmly and politely
• Taking minutes of meeting, handling travel arrangement etc
• Maintains continuity among team members by documenting and communicating actions, irregularities, and continuing needs.
• Contributes to team effort by accomplishing related results as needed.
• Supply line manager adequate information when the need arises.
• Other important functions are Supervisor support, office harmony, crisis handling, office morale, customer service.
• Any other duty secretarial duties as assigned from time to time.

REQUIRED SKILLS & ATTRIBUTES:
• Listening and Communication skills
• Interpersonal Skills
• Organizational skills
• Computer/IT skills
• Confidentiality skills
• Prioriterizing skills priority
• Flexibility/adaptability skills
• Self-motivated & efficient
• Calm under pressure & ability to think on the feet.
• Customer service orientation


EDUCATIONAL REQUIREMENT:

• Must be a graduate with background in social sciences or secretarial studies. ( BSc/HND/ OND)
• Must have 2- 3 years cognate experience in similar function.

APPLY HERE

Application closes 25th March, 2015.

Job Vacancy In A Logistics Services Firm Via Stresert