Executive/Personal Assistant to Managing Director needed

Executive/Personal Assistant to Managing Director needed in the insurance/financial services sector at V/Island

Job Objective
• To coordinate activities in the Managing Director/CEO’s office.

Duties and Responsibilities
i. Conduct research, assemble and analyse data to prepare reports and presentations when the CEO chairs meetings, prepare agenda in advance; assist with and provide research/background information, content development, and creation of presentations
iii. Review and summarize reports and documents including daily newspapers
iv. Manage external contacts for CEO, proactively understanding who they are, which are priority contacts and keeping track of periodic communication needed for priority contacts.
v. Anticipate the CEO's needs and proactively bring together appropriate people and resources to support the executive in addressing issues.
vi. Manage the daily schedule of CEO, ensuring that he knows his schedule 24 hours in advance and keeping appointments and meetings on time or changing schedules when necessary
vii. Develop and maintain a system that alerts to upcoming deadlines on incoming requests or events.
viii. Handle confidential information in a professional and discreet manner
ix. Ensure that various administrative tasks are done in an effective and efficient manner, including copying, reviewing incoming communications, drafting correspondence, screening phone calls when requested, and filing/retrieving documents and reference materials as needed.
x. Other duties as may be assigned by the MD/CEO

Functional Competencies
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
• Creation of PowerPoint presentations
• Flair for report writing and analysis
• Conduct research
• Problem analysis and problem solving skills

Organizational Competencies
• Oral Communication
• Written Communication
• Customer Orientation
• Work Planning
• Effective in managing multiple tasks with
competing priorities and deadlines
• Ability to stay focused and efficient
Salary is between N2.5m and N3.5m annually depending on experience.

Forward all applications to [email protected] using “Exec-Asst” as the subject