Corporate Services Administrator at GSK

Job Purpose/Scope
The job holder shall have primary responsibility for:

1. Providing executive assistance to the Finance Director and Company Secretary/Legal Director.
2. Managing investor relations.
3.General administrative duties in the Company Secretariat/Legal department and Finance Director’s office.
Key Responsibilities
•Perform administrative duties such as management of financial documents for approval, legal documents for review and official correspondence.

•Provide executive assistance to the Finance Director and Legal Director/Company Secretary by managing their calendars, meetings, appointments, travels including float and expense management

•Manage records retention for the Finance Director’s and Legal/Company Secretary’s offices.

•Be the first contact point for LOC shareholders requests and support the Company Secretary and Finance Director in investors’ management and documentation.

•Provide support to the Company Secretary in the management and submission of key quarterly and annual documents to the stock exchange, SEC and other stakeholders including external auditors, directors and shareholders groups.

•Managing and handling logistics around statutory meetings including Board, Board committees, Shareholders/ Regulatory and above –country market visits.

•Ensuring, with the support of the Company Secretary that minutes of meetings of Board, Board Committees and statutory meetings are developed on time and follow up on matters arising as well as ensuring that all the statutory books are up to date.

•Liaise with Corp Communications and other functions to ensure the placement of all statutory adverts and announcements and preparation, proof reading and printing of all statutory reports including Annual Reports.

•Support the Country authorized data updater to update the GEM Database on a regular basis.

•Carry out such duties as may be assigned from time to time by the Legal Director/ Company Secretary or Finance Director

Qualifications, Experience
A good first degree (B.Sc/ HND)

Post graduate qualifications would be an added advantage.

Previous experience in an administrative role. Experience in managing investor relations is critical

Competencies
Verbal and written communication

Report writing skills

Administrative skills

Proficiency in use of Microsoft Office suite especially Word and Excel.

Proficiency in English and at least one indigenous language


Close Date: 04-Sep-2013
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