Blue Energy Services Limited Recruits Administration Assistant

Blue Energy Services Limited (DBESL) is a resource and solution management company that specializes in assisting international/Local companies in identifying Potential market opportunities, assisting with permits, sourcing highly skilled employees, bidding on and negotiating contracts and navigating the often complex political and policy environment of many sub Saharan African countries. The senior management and staff of DBESL have more than twenty years (20 years) experience in successfully operating in the Sub-Saharan African market, during which we have created innovative, user friendly solutions that have opened up new markets and increased the profitability of our clients. We provide a one-stop solutions shop to challenges experienced by our clients

We are recruiting to fill the following position:

Job Title: Administration Assistant

Job Location: Lagos

Dimensions of the Service
Assist in the mobilization and administration of Technical Assistance Service personnel both expatriates and Nigerians, over the course of the project

Activities

• Assist the Human Resources Manager in all activities in connection with the administration of Technical Assistance personnel assigned onto the Project. More specifically:
• Initiate RTASF and Waiver (if any) ;Send approved RTASF + Service Description to TAS-CandP
• Follow-up the CVs with TAS-CandP
• Prepare the Matrix with CV details
• Short-list CVs
• Send short-listed CVs to managers + Follow-up feedback
• Arrange interviews with Service Providers as required
• Participate in interviews occasionally
• Prepare results matrixes, and upload the files on the Exchange folder for technical review by Team/Package Managers.
• Collect the interview assessment feedback forms and send to TAS-CandP
• Prepare Mobilization Form
• Issue the mobilization advice
• Implement procedure for mobilization and demobilization of personnel on sites (including but not limited to Inductions, IT related issues, IGGand ID badge, welcome document package, Mission Orders, accommodation booking, Meet and Greet booking etc)
• Welcome the new TAS personnel (meet and greet, logistics arrangement)
• Inform Security for security briefing (for expat only)
• Ask the new comer to fill in DW Admin form and forward to DW HR Admin (for expat only)
• Answer all questions related to their expatriation: housing, school, etc. (for expat only)
• Weekly Update / Follow-up TBA list
• Issue relevant updates/reports on TAS contracts as and when required.
• Issue periodical communication to Project Team members.
• Prepare the Demobilization Form
• Issue the demobilization advice
• Create and maintain a record of all relevant TAS documents by(Scan, file and archive)
• Administer the E-learning on prevention of Corruption, Update schedule and send to Compliance Officer
• Organize Induction sessions for all new comers on the Client;s Project with Package Managers

Accountabilities

• Co-ordinate all actions for the smooth mobilization and administration of TA personnel in accordance with Company and Project procedures
• Ensure all the documentation and materials are properly tracked and adequately filed.

Necessary Profile

• A minimum of 5 years relevant experience in procurement and/or administrative roles
• Strong command of Word, Excel, SAP, Outlook
• High sense of confidentiality
• Fluent in English (some French an advantage).

Mode of Application:
Interested and qualified candidates should:
Click here to apply online

Closing Date: 30th January, 2014