Admin Officer

The Administration Officer reports to the Director of Finance
and is responsible for assisting
with preparation of financial statements, maintaining cash controls supervising the payroll and
personnel administration, purchasing, maintaining accounts payable and managing office
operations. The Administration Officer m
ust work within municipal policies and procedures and
in compliance with all Territorial Acts and Legislation.
Failure to provide adequate services may result in lost or misused revenues, inaccurate financial
statements and financial mismanagement for e
mployees, contractors and suppliers if the payroll
and/or accounts payables are not processed in an accurate and timely manner.
RESPONSIBILITIES
(Major responsibilities and target accomplishments expected of the position including the typical problems
e
ncountered in carrying out the responsibilities.)
1.
Administer and monitor the financial system in order to ensure that the municipal
finances are maintained in an accurate and timely manner
Main Activities


Assist with preparation of the budget


Implem
ent financial policies and procedures


Reconcile the general ledger


Prepare and reconcile general bank statements


Establish and maintain supplier accounts


Ensure data is entered into the system


Ensure transactions are properly recorded and entered into the
computerized
accounting system


Prepare income statements


Prepare balance sheets


Assist with the annual audit


Maintain financial files and records