Admin Officer

JOB DESCRIPTION –Accounts/Admin Officer

Accounting
 Keeping up to date accounts of all cash and cheque disbursements
 Maintaining adequate records of all purchases
 Ensuring that bills are settled promptly to avoid disruption
 Entering all company transactions in the appropriate ledgers on a daily basis
 Ensuring that clients and candidates are invoiced as soon as service is rendered
 Ensure that payments are made as at when due.
 Ensure tithe and other external payments are made promptly
 Ensure that income from other sources are collected as at when due
 Must ensure that WHT and VAT certificates are collected on time
 Must make provision for running expenses at the beginning of each week
 Must ensure that all payments to vendors/contractors/external consultants are duly signed for on copies of such instruments and in the form provided

Administration

 Maintaining a filing system for the office administration.
 Ensure that all documents leaving the company are properly registered in the appropriate files/folders (electronic and physical) especially resumes of candidates sent for interview.
 Assisting with document preparation
 Responsible for mailing and distribution of documents
 Must ensure that candidates are informed of scheduled interview/chat on time and are aware that HT-Limited sent their names for the interviews

General
 Making travel arrangements and airline bookings for the boss
 Ensuring that all office supplies are bought and are at adequate levels at all times
 Must ensure that equipment are repaired on time at a minimal cost
 Must carry out a market survey of supplies used in the office from time to time
 Be flexible to work in any department if the need arises
 Perform other duties as assigned

Please send your resume to [email protected]